About Corporate Travel Policy
It is a myth that employees in your company who travel on business resent the corporate travel policy. The truth is, employees like to know what is expected of them and how to comply with a corporate policy as long as that policy is fair and give them the ability to what they need to do on the road. So a well thought out corporate travel policy is a benefit to the company and the business traveler alike.
If it has been given to you to put together a corporate travel policy, your mission from the stand point of the company is to develop a policy that standardizes business expenses, eliminates waste and excess on the road and puts some controls around that part of the business expense picture. Below are some definite focus areas you should include in the stated corporate policy:
- Reservations
- Use of credit
- Travel rewards
- Daily limits
- Reporting
Along with these general categories, your corporate travel policies should include some leverage for employees who are faced with exceptional situations. Room and food expenses can vary widely depending on where the employee must travel. So you don’t want to set the hotel limit to $125 per night because it is reasonable to stay in a comfortable hotel for that rate in Lincoln Nebraska but enforce that same limitation for an employee who must do business in New York City.
By creating a policy that in general protects the corporate budget but is also workable to employees who are about the company business, you will have a tool that will serve both company and employee interests and enable business travel to be what it was always intended to be a productive business focused activity that achieves the goals of the enterprise.
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